1. Operator and contract
AtlastFMS is currently operated by Himmat Atwal. These draft terms are intended to form the agreement between Himmat Atwal, as the contracting operator of AtlastFMS, and the person or business that creates or uses an account.
Contact: contact@atlastfms.com or 07510 495955.
Legal review: Confirm the operator's full legal status, trading address, notices address and any company, VAT or regulatory registration details before publication.
2. Eligibility and authority
The service is intended for adults acting for a UK business. A user must be at least 18, provide accurate account details, and have authority to enter records, connect services and make decisions for the relevant business. A user acting for another organisation confirms that they can bind or validly instruct that organisation.
3. Account security
Users must protect their password, email account, devices and active sessions, and notify AtlastFMS promptly of suspected misuse. Accounts must not be shared in a way that obscures who reviewed or performed an action. HMRC's own authentication and two-step-verification controls remain controlled by HMRC; AtlastFMS does not currently provide separate application-level multi-factor authentication.
4. The service
AtlastFMS helps UK businesses maintain digital financial records and work towards HMRC-ready outcomes through a guided workflow. Features may include records, invoices, bills, documents, transaction review, VAT calculations, working papers, HMRC connections and exports. Feature availability may depend on the customer's business type, plan, evidence and connected providers.
5. Making Tax Digital and HMRC
Where available and authorised, AtlastFMS may retrieve HMRC information, prepare a VAT return from the customer's records, display the figures for review and submit only after the required confirmation. The customer is responsible for checking the period, source records, adjustments, scheme, figures and declaration before submission.
AtlastFMS is not HMRC, is not endorsed by HMRC, and must not be described as approved, recognised or production-authorised unless HMRC has expressly granted the relevant status. Sandbox testing or an application for production access is not approval.
6. Your financial and tax responsibility
AtlastFMS provides software and workflow support, not tax, legal or accounting advice. Suggestions, estimates, explanations and AI-assisted outputs are not a substitute for professional judgement. The customer remains responsible for its books, evidence, filing obligations, payment deadlines, declarations and decisions about whether to seek an accountant, tax adviser or lawyer.
AtlastFMS does not accept responsibility for the accuracy of source information the user provides, classifications or adjustments the user approves, or a return the user confirms without appropriate review.
7. HMRC authorisation and disconnect
Connecting HMRC authorises AtlastFMS to use the scopes shown by HMRC for the selected service. Users must not connect an account they are not authorised to manage. A user can disconnect in AtlastFMS, which removes legacy token data and marks the encrypted local grant revoked. The user may also need to manage or revoke authority directly with HMRC. Disconnecting does not undo submissions already made or records already required for audit and compliance.
8. Acceptable use
Users must not:
- use the service unlawfully, fraudulently or to mislead HMRC or another person;
- access another business's data or credentials without authority;
- upload malicious code, probe security controls, overload the service or bypass limits;
- reverse engineer or copy protected parts of the service except where law permits; or
- use automated access except through an expressly supported integration.
9. Customer data and confidentiality
Customers retain ownership of the business records and content they provide. They grant AtlastFMS the limited rights needed to host, secure, process, back up, display, export and transmit that data to provide the service and follow authorised instructions. Each party should protect the other's confidential information and use it only for the agreement or as required by law.
10. Export and record keeping
Customers should regularly review and export the records they need. AtlastFMS aims to support digital record keeping but does not replace the customer's responsibility to retain original documents, meet statutory retention periods, maintain suitable backups or produce records requested by HMRC. VAT records commonly need to be kept for at least six years, with longer periods in some circumstances.
11. Third-party services
The service depends on third parties such as Supabase, application hosting, email, payments, optional bank connections, AI-assisted processing and HMRC. Their terms, outages, security controls and processing may also apply. AtlastFMS is responsible for choosing and managing its processors appropriately but does not control HMRC or every third-party service.
12. Availability and changes
AtlastFMS may maintain, secure, update, suspend or change the service. Reasonable steps will be taken to avoid unnecessary disruption and to communicate material changes, but uninterrupted or error-free availability is not promised. Customers should allow time before statutory deadlines and keep independent access to important source records.
13. Suspension and termination
Access may be suspended for security incidents, unlawful or harmful use, non-payment, material breach, or where a provider or law requires it. Customers may stop using the service and request account closure subject to notice, export, payment and retention arrangements. Termination does not remove obligations or rights that are intended to survive, including confidentiality, payment, record retention and liability terms.
Legal review: Confirm notice periods, billing cancellation, refunds, cure periods and the process for urgent suspension.
14. Retention and deletion
Account closure does not automatically permit immediate deletion of every record. AtlastFMS intends to offer a reasonable export opportunity, remove or anonymise data no longer needed, and retain information only where required for legal obligations, security, disputes, audit evidence or backups. The Privacy Policy describes the current retention target and unresolved timeframes.
Legal review: Approve the closure window, statutory-record handling, backup expiry, legal holds and whether retained records are held as controller or processor.
15. Intellectual property
AtlastFMS and its licensors retain rights in the software, design, documentation, branding and service content, excluding customer data. Subject to these terms, the customer receives a limited, non-exclusive, non-transferable right to use the service for its internal business purposes during the account term.
16. Warranties and disclaimers
The service is provided with reasonable care and skill, subject to the features and limitations described to the customer. Calculations and integrations depend on the completeness and accuracy of customer data and third-party availability. Nothing in these terms excludes rights or obligations that cannot lawfully be excluded.
Legal review: UK counsel must approve all service warranties, consumer/business classification, statutory-rights wording and exclusions before publication.
17. Liability
No final liability cap or exclusion is stated in this draft. Any final clause must be fair, transparent, appropriate to the customer type and subscription value, and must preserve liabilities that cannot legally be limited. It must not misleadingly transfer responsibility for AtlastFMS's own security, confidentiality or contractual failures.
Legal review: Legal drafting is required for the liability cap, excluded loss categories, data-loss treatment, tax-filing consequences, indemnities and mandatory carve-outs.
18. Governing law and contact
These terms are intended to be governed by the law of England and Wales, with disputes subject to the courts of England and Wales, subject to any mandatory rights that apply to the customer. Questions can be sent to contact@atlastfms.com or raised by telephone on 07510 495955.
Legal review: Confirm jurisdiction, complaints or escalation steps, notices and whether any alternative dispute-resolution terms are required.
19. Changes to these terms
Material changes should be dated and communicated before they take effect where reasonably possible. Continued use must not be treated as consent where law requires express agreement. The applicable version should be retained with the customer's account or acceptance record where appropriate.