1. Company and contract
The service is supplied by ATLASTFMS LTD, a private limited company registered in England and Wales under company number 17358373. Its registered office is 66 Paul Street, London, England, United Kingdom, EC2A 4NA. “AtlastFMS”, “Atlast”, “we” and “us” mean ATLASTFMS LTD.
These terms, the order or Stripe checkout information, the Acceptable Use Policy, and—where we process personal data for a customer—the Data Processing Addendumform the agreement. Contact contact@atlastfms.com. We use company-level contact details and do not designate a director personally as the customer contact.
2. Business-only eligibility and authority
AtlastFMS is offered only for business or professional purposes, not for personal, family or household use. The customer must be a UK business or a person aged 18 or over acting wholly or mainly in the course of a trade, business, craft or profession. A user acting for an organisation confirms that they have authority to bind it and to enter, connect, review and submit its data. If you intend to use AtlastFMS as a consumer, do not create an account or subscribe; contact us first.
3. Account creation and acceptance
A contract is formed when the customer creates an account and accepts the versioned terms presented at sign-up, or when we otherwise accept an order. Account information must be accurate and kept current. Users must protect passwords, email accounts, devices and active sessions and tell us promptly about suspected unauthorised access. Accounts must not be shared in a way that hides who reviewed or performed an action.
4. What AtlastFMS does
AtlastFMS provides business financial record keeping and guided workflows. Depending on configuration and plan, features can include contacts, invoices, bills, uploaded evidence, transaction review, bank imports or connections, VAT and income-tax preparation, HMRC connections, AI-assisted suggestions, audit trails and exports. The product interface identifies which features are available for the customer's account. A feature that is unavailable does not form part of the service until it is enabled for that account.
We will provide the service with reasonable care and skill and materially as described in the applicable order and product interface. We may maintain, secure or improve the service and will avoid materially reducing paid core functionality without reasonable notice where practicable.
5. Customer responsibilities and professional advice
The customer controls its source records, accounting policies, classifications, adjustments, tax positions, filing decisions, evidence and deadlines. It must check material outputs before relying on or submitting them and keep the original records and independent exports it needs. AtlastFMS is software, not an accountant, tax adviser or law firm. Explanations, estimates, alerts and AI-assisted output are not professional advice and do not replace qualified judgement.
This does not excuse AtlastFMS from responsibility for its own contractual, security, confidentiality or data-protection obligations. The customer is not responsible for a calculation or transmission error caused solely by a defect in the service.
6. HMRC and Making Tax Digital
A user chooses whether to connect HMRC and grants only the scopes shown by HMRC. Where a production submission feature is available and authorised, AtlastFMS prepares figures from customer records, displays them for review, and transmits only after the required user confirmation. The customer must verify the taxpayer, period, records, adjustments, scheme, figures and declaration before submission.
AtlastFMS is not HMRC. It must not be represented as HMRC-approved, recognised or production-authorised unless HMRC has expressly granted that status for the relevant service. Sandbox testing and an application for production access are not approval. Disconnecting prevents new use of the local authorisation but does not undo completed submissions or remove evidence that must be kept.
7. Bank connections and AI-assisted features
Open Banking access is optional and depends on TrueLayer and participating banks. The customer must have authority over the connected account and should reconcile imported data. Provider delay, duplication or missing data can require review.
AI-assisted extraction and language features produce drafts or suggestions. They may be incomplete or wrong. AI does not own accounting treatment, make a legally significant decision about an individual, or independently submit data to HMRC. Material actions remain behind deterministic validation and customer confirmation.
8. Fees and payment
AtlastFMS does not currently offer a free trial or self-service paid subscription checkout. If we later offer a paid plan, the applicable order or checkout will state the price, billing interval, currency, tax and first charge date before the customer commits. No charge or automatic renewal will begin until the customer affirmatively agrees to those commercial terms.
Fees are due as shown at checkout or on the invoice. We may suspend paid functionality after failed payment, subject to reasonable notice and any displayed grace period. Price changes apply no earlier than the next renewal after reasonable advance notice, unless required by tax or law. Customers remain responsible for applicable taxes other than taxes on our income.
9. Cancellation, suspension and closure
If a customer later enters a paid subscription, the applicable order and billing controls will explain how to cancel it. Unless the applicable order says otherwise, cancellation takes effect at the end of the current paid period and stops future renewal; access continues until then unless the account is suspended for another permitted reason. Amounts already paid are not automatically refundable, but this does not remove rights that cannot lawfully be excluded or an agreed service credit.
We may suspend access immediately where reasonably necessary to contain a security incident, prevent unlawful or harmful use, comply with law or a provider instruction, or protect another tenant. For remediable material breach or non-payment, we will normally give reasonable notice and an opportunity to cure. Either party may terminate for an unremedied material breach; a customer may stop renewal at any time.
Whole-account closure is currently requested through contact@atlastfms.com; it is separate from subscription cancellation. We will provide a reasonable export window where safe and lawful. The Privacy Policy and Data Processing Addendum govern return, deletion, required retention and backups.
10. Customer data, confidentiality and data protection
The customer retains its rights in customer data and grants us a limited right to host, secure, process, back up, display, export and transmit it only to provide and protect the service, follow authorised instructions and meet law. Each party must protect the other's confidential information using at least reasonable care, use it only for the agreement, and disclose it only to people who need it and are bound to protect it.
Confidentiality does not cover information that is lawfully public, already known without duty, independently developed, or lawfully received from another source. A legally compelled recipient may disclose only what is required and, where lawful, notify the other party first. These duties survive termination.
11. Acceptable use
The customer and its users must comply with the Acceptable Use Policy. The customer is responsible for authorised users and for having a lawful basis to place third-party personal data in the service. Reasonable, authorised security testing is not prohibited where agreed with us in writing.
12. Third-party services
Supabase, Vercel, OpenAI, Resend and Stripe support core operations; TrueLayer, Google, Microsoft, banks and HMRC are used only for selected connected workflows. Third-party terms can apply directly where the customer opens or authorises their service. We remain responsible for our processors as required by our agreement and data-protection law, but do not control HMRC, a bank or an independent provider's systems. We will take reasonable steps to manage dependencies and communicate material incidents.
13. Intellectual property and feedback
We and our licensors retain rights in AtlastFMS software, design, documentation and branding, excluding customer data. During the subscription we grant authorised users a limited, non-exclusive, non-transferable right to use the service for the customer's internal business purposes. Feedback may be used without restriction, but we will not identify the customer publicly or disclose its confidential information without permission.
14. Service commitments and exclusions
We do not promise uninterrupted or error-free operation, a particular tax outcome, or availability of a third-party service. Customers should allow time before statutory deadlines and keep independent access to important source records. Any implied term is excluded only to the extent the law allows. Nothing in these terms limits a statutory right or remedy that cannot legally be limited.
15. Liability
These terms do not exclude or limit either party's liability unless they expressly say so. Each party remains responsible for loss caused by its breach of these terms, subject to the usual legal requirements of causation, foreseeability and mitigation.
Nothing will exclude or limit liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, breach of terms implied by section 12 of the Sale of Goods Act 1979 or section 2 of the Supply of Goods and Services Act 1982 where applicable, or any other liability that cannot lawfully be excluded.
16. General terms
Neither party is liable for delay caused by events outside its reasonable control, but must mitigate and resume performance. The customer may not assign the agreement without our consent, not to be unreasonably withheld; we may assign it as part of a genuine reorganisation or sale if this does not materially reduce the customer's protections. No third party may enforce these terms under the Contracts (Rights of Third Parties) Act 1999. Failure to enforce a right is not a waiver. Invalid wording is adjusted or removed only as far as necessary; the rest remains effective. The agreement is the entire agreement about its subject, without excluding liability for fraud.
17. Notices, disputes and governing law
Operational questions can be sent to contact@atlastfms.com. Formal notices to us must be emailed there and copied by post to our registered office. We will send notices to the account email. The parties should first escalate a dispute in good faith. These terms and non-contractual disputes are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction, subject to any rule that cannot lawfully be displaced.
18. Changes and versions
We will date each version. Changes needed for security, law or a third-party dependency may take effect promptly with notice; other material changes will normally be notified before they take effect. Continued use will not be treated as consent where express agreement is legally or contractually required. We will retain prior versions and the acceptance evidence needed to identify the terms applying to an account.